It’s the only way that you’ll be able to see how you’re spending your time. But don’t spend any time today creating an agenda and sending invites.The principle can also be applied to managing your inbox — which can be a real time-saver. It involves making decisions about what act on now, later or even never. The time management hack I’ve found to be most practical and useful is the 4Ds of time management. Before responding to any request or starting a new activity, filter your tasks through the 4Ds, a simple yet effective time management method: Delete This approach is particularly useful if you're using outsourcing sites like That said, smaller tasks you want to delegate don't necessarily need a checklist.Instead, consider if your time is spent more effectively by delegating or doing.

It's amazing what you can accomplish in just 120 seconds: write an email, make a quick phone call, pull a report and so on.If your task takes longer than 120 seconds and you still need to do it, work on this task alone for 30 minutes or until you complete it. He recently was recognized by Entrepreneur Magazine as being one of the top marketers in the World. The time-waster list might include unproductive meetings; it could also include:One final advice here. If you're struggling to take charge of your day, consider using a popular productivity strategy known as the four Ds of effective time management. You could create a new folder and move any new messages that have to be read there. Entrepreneurs are known for wanting to do “Most tasks should be delegated or outsourced properly, depending on the task and the level of the employee,” Laura Stack, an award-winning productivity expert, and bestselling author told In short, if there are activities that need to get done, but are a waste of your time, then these tasks need to be assigned to someone else. The reason this strategy is useful is that it frees up time for you to address what needs to get done right now.When everything seems important or urgent, deciding what to put off until later can be a tough decision. As a consequence, this creates mental tension since it’s on the top of your mind. It could be an idea you want to reflect on before taking action.For example, when I get an email that takes more than two minutes to deal with, I drag it to a folder in Outlook or Gmail called Action.If I get a request from an instant messaging tool like Slack, I add the item to my to do list on a Trello board. Scrap all of those personal and professional commitments that aren’t important or necessary. Delegation is a great way to better leverage your day.To delegate effectively, create a playbook breaking down a project or task step-by-step and detailing what the outcome looks like.This way, the result is less dependent on the person completing the tasks and more on the quality of your checklist. And, more importantly, where it’s being wasted. Remember, multitasking is the Also known by some writers as drop, delete is the easiest of the four Ds to implement because you don't have to do much of anything beyond making a simple decision to do or to delete.Wan Ho has written about this productivity strategy and length “I can usually delete half or more of my emails without opening them. People will continue to get better and better at their jobs and productivity, yet time management will continue to be an issue in business.

The tools are unimportant. During this review decide if you want to do or delete.After all, there's a fine line between deferring and procrastinating indefinitely.If you're new to delegation, you might find it disconcerting when the results are somewhat different than when you complete the work yourself.That doesn't mean you should stop delegating! And, more importantly, where it’s being wasted. Once you get started, you build-up the momentum to complete the specific item you’re working on.

And, as a result, you’ll get more done in your already hectic days.John's goal in life are to make peoples life much more productive. After you understand how your time is being spent, and where the 4Ds fit into the picture, you’ll be on your way to becoming a time management ninja.

Take the time to evaluate what’s wasting your time and remove the time-wasters from your schedule. In this article, let’s have a quick look at the 4 D’s of time management and how they can help you to be more time efficient. For tasks that can’t be deleted because they’re essential, you can defer them to another date or time. Tossing or dropping may make you anxious — what if you trash a critical email?

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